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Direct Mail can be an important marketing strategy for small businesses but finding the time to formulate the mailing list, merge the letters, collate flyers and envelopes can take up your valuable time. If you struggle to find the time or lack the expertise this is a great task to delegate to your virtual assistant. Mailing lists can be purchased or you may decide to formulate a more specific, researched list from available data. You may also hold your own valuable database which you can include in your direct mail campaign.
Your virtual assistant will be able to assist you in formulating a cover letter and merging the data with your database of contacts. They will then be able to print the letters, collate envelopes and any promotional materials, and finally arrange for posting of the letters. Your virtual assistant can also help you with tracking the results of your direct mail campaign so you can evaluate the success of the campaign. If delegating your Direct Mail Campaign sounds inviting, contact us today for more information.
Every business has a series of procedures whether they realise it or not. A procedural manual is very important particularly if there are only one or two key people involved with running the business. Let’s imagine the worst case scenario… the business owner is hit by a bus and will be out of action for six months. Could your business survive in this situation? Contingency planning is important for all businesses regardless of their size however there needs to be detailed procedures in place for anyone who will step in and run the business in your absence. Most business owners know an enormous amount about their business and industry but they never document the information that is kept in their heads. This is fine while everything is going well but what happens in the worst case scenario?
Your virtual PA will be able to help you prepare a detailed procedural manual for your business. The benefits of doing this are two-fold; it will help you think about and formalise your processes as well as providing comfort that your business could continue to operate (as you would like it to) in your absence. If a procedural manual is something that has been sitting on your to do list for too long, contact us today and let our Virtual PAs do the work for you.
Bookkeeping is one of those essential tasks for every small business but it is often neglected creating a nightmare at the end of the financial year. Regular and up to date financial reporting is important as it will help you gain a snapshot of your businesses financial position. Do you know how many of your sales invoices are overdue or when your purchases need to be paid for? An effective financial system will help you track every transaction ensuring that you are always on top of your books.
A Virtual PA can help you choose and set up your financial management system. It is then possible for your Virtual PA to keep the system up to date with all of your sales and purchases meaning there is very little work for you to do in keeping your business in the best financial shape. You can even ask your Virtual PA to assist with calling or chasing your outstanding payments.
If you’re ready to take the next step and find a Virtual PA to assist you with your bookkeeping, contact us today.
Planning an event can take a great deal of preparation and research. Your Virtual Assistant can take care of most of the details for you, leaving you to focus on what you need to so that the event is a success. Organising an event takes a great deal of planning – from researching venues, obtaining quotations, booking the venue, compiling the guest list, sending invites, promoting the event, co-ordinating replies, noting dietary requirements, decorating the venue, arranging catering, sending information prior to the event, meeting and greeting at the event and post event follow-up. All of these tasks can take up a great deal of your time particularly if you aren’t experienced in organising events. Thankfully most Virtual Assistants have a lot of experience in organising events whether it be experience gained as a VA or in their previous employment as a PA and most importantly your VA can help your dream event become a reality.
It always seems to be the end of the month, doesn’t it? If you have a large client base that require individual invoices you may find invoicing to be a time consuming and dreaded task. A virtual assistant will be able to help you distribute your invoices even if they aren’t assisting you with book-keeping. Your VA can write up your invoices based on your directions (often a simple Excel spreadsheet works well), convert them to pdf format for emailing and then email the invoices on your behalf. One of the main benefits of having your VA involved in your invoicing is that your invoices will always be sent out on a particular date which should improve your cash-flow situation.
